When we talk about faxing, we think of those big machines from the 70s and 80s. In these, files and documents were sent between companies or organizations. We see it as a thing of the past. Fax to mail is the technological and ecological evolution of traditional faxing.
Since the arrival of e-mail, faxes have gradually taken a back seat, although they still survive on many of the tables in the offices. The usefulness of the fax machine lies in being able to send urgent notifications, copies of documents, formats, colour and black and white photographs, instructions, claims, contracts, etc. All this without intermediaries, from device to device via the telephone line. Email, however, is not a “direct” message as it passes through a server beforehand.
Fax to mail is the fusion of these two technologies, which brings together the conveniences of each one to make it a very modern and interesting for companies, which also has many advantages. You can send faxes as if it were an email.
How does fax to mail work?
Using the fax to email service is very easy, both to set up and use.
First of all, associate your fax number with an email account. If you don’t have or want a new number, you can request one from your provider. Any fax sent to the associated number will be forwarded to the recipient’s email address. The document will arrive in the email as an attachment, which can be a PDF file, scanned images or Microsoft Word files among others.
When you send it, you will receive a confirmation that it has been sent successfully, as a receipt. Once received, it can be archived, forwarded, copied, deleted, printed or whatever is necessary.
In order to send a fax, our supplier will also have provided us with an email address to which we will attach the file we wish to send it to another fax address or to a fax number. The user also receives proof of the transmission.
Its operation is quite similar to that of email, with all the advantages of faxing. The user can send and receive fax documents from any internet-connected device and e-mail access.
Advantages of fax to mail.
Fax to email can help you a lot with your business because of its many advantages and utilities.
· First of all, as we have mentioned before, the possibility of sending a fax with all the legality of it, from any place in the world connected to the Internet. A luxury that until not long ago was unthinkable. The mobility of this service has no limits, only the disconnection.
· Sending and receiving faxes does not require a heavy and expensive device. You will therefore have more space in your office.
· It has anti spam features similar to those of email.
· It does not consume paper, ink or the costs of the fax machine itself. By not consuming paper, it makes your company an environmentally responsible business, which helps the planet.
· Allows documents to be stored in the cloud, preventing them from being lost.
· It is a more private service than traditional faxing, as messages will arrive directly to your mailbox preventing others from reading or taking your messages.
In short, fax to mail equals or even surpasses the traditional fax to mail service because of the mobility and convenience it provides to the user. It also maintains the formality of documents sent by fax. All advantages.
